Equipment
What you gave them, and whether it came back.
Laptops, phones, access cards, monitors, vehicles, specialised kit. Small companies lose real money here, almost never through dishonesty — simply because nobody recorded what had been issued.
Laura Gómez
Leaving 30 October
14
Responsibilities to transfer
6
Systems to revoke
4
Active objectives
3
Customer relationships
2
Equipment to return
1
Recurring approvals
In this order
- 1Transfer responsibilities
- 2Reassign customer relationships
- 3Hand over knowledge areas
- 4Revoke access
- 5Collect equipment
- 6Prepare payroll changes
- 7Archive employment record
Assigned to a person, with a date
What it is, its identifier, when it was issued and what condition it was in. That last field is the one that prevents an awkward conversation on the way out.
Offboarding already knows
Because assignment is recorded, a leaver's plan lists what has to come back without anybody having to remember. This is the main reason to keep it here rather than in a spreadsheet.
Access cards count twice
A building card is equipment and a credential. It appears on the return list and the revocation list, because handing back the plastic is not the same as disabling it.
Write-offs are deliberate
An item not returned is either chased or written off by a named person with a reason. What it should never be is quietly dropped.
Questions this answers
The things you currently have to ask somebody.
Each of these is a question an owner asks regularly and currently answers from memory, a spreadsheet, or by interrupting whoever is nearest.
What has this person got?
What is still out with people who have left?
Which laptops are due for replacement?
Who has a building card?
What did we write off last year, and why?
Where this stops
What it does not do.
This is an assignment register, not asset management. It does not depreciate anything, integrate with your accounting ledger, manage warranties or track device health — if you need a mobile device management tool, this is not one. It answers who has what and whether it came back, which for a company of this size is usually the entire requirement.
Next
Where this connects.
Run your team with clarity.
From the moment someone joins to the day their responsibilities are handed over, Orglume keeps your people, their work and your organization connected.
Set up from a spreadsheet · Nothing about the AI is metered · [email protected]